Shipping Bill Repository for EDI and Non-EDI Mode

What is Shipping Bill Repository?

 

How to?

 

1. Add a Shipping Bill to Repository

 

2. Add an EDI shipping Bill to Shipping Bill Repository

 

3. View the shipping bills and related BRC added to repository and further   action required

 

4. Input Freight, Insurance and commission details for BRC

 

5. Add a non-EDI (manual) shipping Bill to Shipping Bill Repository

 

6. Add manual BRCs detail to the Shipping Bill Repository

 

7. Add product details to a  manual Shipping Bill

 

8. Utilise a Shipping Bill from Repository in DEPB

 

9. Utilize a Shipping Bill from Repository in Chapter 3 Incentive Scheme

 

10. Utilize a Shipping Bill from Repository in DFIA

 

11. Link already utilized EDI DEPB Shipping Bill to Repository

 

12. Replace manually entered Shipping Bill with EDI Shipping Bill.

 

 

 

Glossary of Screens used for the purpose of Repository

 

 

 

 

Shipping Bill Repository

Overview

 

 

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A new concept of Shipping Bill Repository is introduced in DGFT online system.

Shipping Bills can be received directly from customs or it can be manually generated Shipping Bill at customs port.

BRC’ s also can be of two types:

1)      Issued on or after 17.08.2012 received electronically by DGFT called eBRC.

2)      BRCs prior to 17.08.2012 issued in physical forms by bank called manual BRC.

 

 

A Repository of Shipping Bills can be thought off as a container of shipping bills (Both EDI and non-EDI) along with related BRCs Both EDI and manual)

These Shipping Bills would be available for linking online with any application  i.e. DEPB, Chapter3 Incentive Scheme, and EODC wherever applicable. 

 

Henceforth a Shipping bill cannot be utilised if it is not available in repository.  

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Please Note:

Once the Repository is created, then it can be utilized for any of the Licensing Schemes.

 

 

1.           How to add a Shipping Bill to Repository?

 

flw1

    

 

 

 

 

There are four possible scenarios:

 

a)      Shipping Bill and BRC both are EDI

b)      Shipping Bill is EDI and BRC is manual

c)      Shipping Bill is non-EDI and BRC is EDI

d)     Shipping Bill is non-EDI and BRC is manual

 

In case of electronic Shipping bill and e-BRC, data will be captured and linked automatically as and when requested by the applicant.

 

In case of non-EDI Shipping Bill and manual BRC data needs to be directly entered by applicants themselves from relevant documents (These documents may have to be submitted in original to DGFT RA’s for application processing/verification). 

 

2.           How to add an EDI shipping Bill to Shipping Bill Repository?

 

EDI shipping bills are shipping bills from EDI ports, data for which is transmitted electronically by Customs to DGFT. Such shipping bills are lying on DGFT server for attachment to Shipping Bill repository as follows: 

Step 1: Go to option Administration of the main menu and then click on Add EDI shipping bill to Repository as shown in the screen below SCR 001

SCR001

Step 2: On clicking to the above mentioned option, following screen will appear as in SCR002:

SCR002

scr002

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Step3: If you have a Shipping bill number then enter the shipping bill number in the text box under the shipping bill number label.

Step 4: Select Port and provide shipping bill date range i.e. From Date and To Date

Step 5: Click on Search button.

Step 6: System will display all available Shipping Bills for above criteria in the list box  that is under the heading List of available EDI Shipping Bills.  

Step 7:  Select the shipping bill from the left hand side and click on the http://dgft.gov.in/ecommerce/depb/Image35.gifButton in the middle of the screen. You can select multiple shipping bills and click on http://dgft.gov.in/ecommerce/depb/Image37.gifButton which will shift all the shipping bills to the right hand side.

 Step 8: Press ‘Add to SHB Repository’ Button    

 Step 9: System will add selected shipping bills along with eBRCs  available to repository. A message to show the status of addition will be displayed by the system

 

Note: By specifying the Port Code from the dropdown list and entering the date range by giving From Date and To Date, the Search Button option will display   entire list of Shipping Bills in the list box appearing on the left hand side of the screen.

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3. How to view the shipping bills and related BRC added to repository and further action required?

 

Step1: Go to option Administration of the main menu and then click on Shipping Bill Repository as shown in the screen below SCR003:

SCR003

 

 

 

Step2: On selecting the above mentioned option (as marked with an arrow pointing towards shipping Bill Repository), following screen will appear SCR004:

 

SCR004

blankshb.JPG                                                                                                                                                   

Find your shipping bill giving the criteria and by pressing Find Button. You may proceed with viewing attached BRC as well as item details in the following screen SCR005:

 

SCR005

Untitled.jpg

 

4. How to input Freight, Insurance and commission details for BRC?

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Press “BRC Details” button, Depending upon the type of BRC (manual or eBRC)  colour of dialog may differ, following screen appears:

SCR006

BRC

In case of eBRC only Freight, Insurance and Commission information is required to be input by the applicant. In case of manual BRC all information need to be input by the applicant.

Note:

If the realized amount is on CIF basis, Freight, Insurance and Commission need to be input

If the realized amount is on C&F basis, Freight and Commission need to be input

If the realized amount is on FOB basis, Commission only need to be input

 

5. How to add a non-EDI (manual) shipping Bill to Shipping Bill Repository?

 

Non-EDI (manual) shipping bills are shipping bills from non-EDI ports , data for which is not transmitted electronically by Customs to DGFT. In exceptional circumstances even EDI ports may issue manual Shipping Bills. Such shipping bills need to be entered manually on DGFT website for attachment to Shipping Bill repository as follows: 

Step1: Go to option Administration of the main menu and then click on Shipping Bill Repository as shown in the screen below SCR007:

SCR007

 

Step2: On selecting the above mentioned option (as marked with an arrow pointing towards shipping Bill Repository), following screen will appear SCR008:

SCR008

blankshb.JPG                                                                                                                                                   

Step 3: Enter your Shipping Bill Number,Shipping Bill Date , LET Export Date, FOB in Rs, FOB in FC

(Please Note : Date is in DD.MM.YYYY Format)

Step 4: In this case, where Shipping bill is non-EDI ,  N is the default value for EDI Shipping Bill?(Y/N)  and cannot be modified by applicant

Step 5: Select the   Port of Export from the drop down list.

Step 6: The Custom File Number and Multiplication Factor textboxes shall remain disabled.

 Step7:  Press Add Button.                                                                                                                                   

[Please Note: In this case the system will automatically display EDI Shipping Bill (N)]

SCR009

scr009

Step8: A message box will appear showing message “Successfully Added” as shown in SCR009.

 

Step9: Likewise you can enter multiple shipping bills by pressing Clear Button first and then selecting Add Button.

Step10: In case of Non EDI shipping Bill the system automatically calculates the multiplication factor the moment the Shipping Bill Details entry is complete.

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[Please Note: In the above Shipping bill Multiplication Factor will be calculated as:

Multiplication Factor = (BRC Realised FOB in Rs) / (SHB FOB in Rs) Value of

Multiplication Factor will always be in the range of 0.00 and 1.00. It will be rounded off to six decimal places].

(Please Note: Multiplication Factor will display 0.00 by default for the Non-EDI case)

 

Step11: After adding multiple Shipping bills the shipping bill details will appear in the list box in the middle as appearing in the screen SCR010     

SCR010     

      

Untitled.jpg

 

 

Step12: User can attach his eBRC by clicking on Attach BRC button.

                                                                                                                 

Step13: If eBRC is available for the particular shipping bill then message will appear that BRC is successfully attached. In case the eBRC for a particular Shipping bill is not available then the message box will appear stating No Record Found.

 

Step14: User has to attach BRC corresponding to every shipping bill appearing on the top  by clicking on Attach BRC Button if the BRC for the particular Shipping Bill is EDI.

 

(Please Note: Select individual Shipping Bill Number from the list box on the top and then press attach BRC for each Shipping Bill)

 

Step15: manual BRCs can be added through BRC Details

 

Step16: BRC Details Button can also be used to further view/ modify BRC details as the case may be

 

 

SCR011

BRC

 

Step17: In this option where the BRC is EDI, in this mode all the text boxes shall remain disabled except Freight, Insurance and commission. The applicant may update only these fields.

 

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6. How to add manual BRCs detail to the Shipping Bill Repository?

 

Step1: Go to option Administration of the main menu and then click on Shipping Bill Repository as shown in the screen below SCR012:

SCR012

 

Step2: On selecting the above mentioned option(as marked with an arrow pointing towards shipping Bill Repository), following screen will appear SCR013:

SCR013

blankshb.JPG

Step 3: Enter your Shipping Bill Number,Shipping Bill Date , LET Export Date, FOB in Rs, FOB in FC

(Please Note : Date is in DD.MM.YYYY Format)

Step 4: In this case, where Shipping bill is Non-EDI in the EDI Shipping Bill? (Y/N) option the text will appear N by default

 

Step 5: He will select the desired Port of Export from the drop -down list

 

Step 6: The Custom File Number and multiplication factor textboxes shall remain disable.

Step 7: Exporter can  mark the  shipping bill for DEPB,EPCG,DFIA,VFFM Utilization options.

(Please Note: User can mark more than one category of authorization options)

For e.g. A particular Shipping bill can be used for DEPB and VFFM utilization if he selects the DEPB and VFFM utilization checkboxes

Step8: To add a new record exporter has to first press Clear button

Step9: Exporter will then enter another details in the above Dialog.

Step10:  Press Add Button.

Step11: Once the Shipping Bill Data entry is complete, the user will select BRC Details button as appearing in the screen SCR010 and the BRC Details dialog will appear as follows in SCR014

 

SCR014

 

BRC non edi

 

Step12: Here user will manually enter his BRC details

 

 

Step13:  Enter your BRC Number, BRC Date, Realization Date.

 

Step14:  Select Foreign Currency Code from the drop down list where the system will automatically display the Exchange Rate as per the Date of Export.  

 

 

Step15:  Click on Add button

 

Step16:  A message box will appear showing message “Successfully Added” as shown in SCR015.

 

SCR015

scr015

 

Step17: The required BRC detail will get added in the list box on the top as appearing in the screen SCR014: 

 

Step18: User can update his BRC details by selecting his BRC from the list box on the top and pressing Update Button

 

Step19:  The exporter can enter multiple BRC here one by one by pressing Clear Button and then Add Button.

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7. How to add product details to a manual Shipping Bill?

 

For EDI shipping bills product details will automatically be linked from the data received from Customs online

 

Following procedures may be followed for non-EDI shipping bills

 

Step1: In the Shipping Bill Detail screen, the user will select Export Item Button (which is marked in red) as appearing in the screen SCR016 to view his product details

 

SCR016

 

Untitled1.jpg

Step2: The Exporter will select the Shipping Bills details from the list box on the top and then click on Export Item button to check the corresponding item details for the shipping bill.

 

Step3: When exporter clicks on Export Item Button of the Shipping Bill Number then the following screen SCR017 will appear.

 

SCR017

 

 

Step4: Item details for the corresponding shipping bills appears on the top in Product Details screen

  

Step5: In this case user can view his product details against the particular shipping bill

 

Note: On clicking the Utilization Details button in the above screen, a message box appears as shown below showing the File No, Attach Date and Scheme Name.

 

 

 

                                                                   

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Product Details for Non-EDI Shipping Bill

Step1: On the Shipping Bill Details screen (SCR018) as appearing below, click on Export Item Button (as marked in red colour) .

SCR018

  Untitled1.jpg

 

Step2: On clicking the Export Item Button, following screen SCR019 will appear:

 

SCR019

 

 

Step3:  In this screen user has to enter his data manually one by one by clicking on Add Button

 

Step4:  On pressing the Add button message appears “Successfully Added”.

 

Step5: The added product details will appear in the list box on the top of the screen as appearing in SCR019

 

Step6: Multiple Product Details can be added by first pressing Clear button which will clear all the fields and enabling the Add button

 

Step7: In this screen the user will select the Scheme Name from the drop down list and based on the scheme he will enter the corresponding values in SCR019.

 

Note:

If the Product Detail of a particular shipping Bill is utilized then no modification in any of the data will be allowed.

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8.  How to utilize a Shipping Bill from Repository in DEPB?

 

New DEPB Master Screen

Please Note: In this screen SCR020 Custom Button has been replaced by SB Repository Button (which is marked in red).

SCR020

scr020

Step 1: On clicking the SB Repository Button, following screen (SCR021) will appear:

SCR021

scr021

Step 2: Select the Port and enter Date range i.e. From Date and To Date, then click on Find button

Step 3: Based on the entered From Date and To Date and the selected Port shipping bill will appear on the left hand side

Step 4: Applicant will select the Shipping Bill on the right hand side.

Step 5:  Press OK Button as given in the following screen (SCR022)

 SCR022

scr022

Step 6: A message box will appear when the shipping Bill will get attached to the application as given in screen (SCR023)

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SCR023

scr023

Step 7: Exporter can view his shipping Bill as appearing in SCR024 and his Product details through this option

SCR024

This Shipping Bill Details  dialog is common with respect to EDI and Non-EDI options

1

Step8 : In the screen SCR024 Shipping Bill details dialog only Delete ,Close and Product Details  Buttons are available. In case if the Shipping Bill has to be deleted, user will press Delete Button which will delete the shipping bill and its corresponding product details.

 

SCR025

This Product Details dialog is common with respect to EDI and Non-EDI options

2

In this dialog only Update , Close and Calculate Button are  enabled and DEPB rate claimed and DEPB awarded and entitlement % text boxes are enabled which can be updated by selecting the records from the list box on the top and pressing the Update Button. 

(Please Note: In case of EDI this shipping Bill and product details is for viewing purpose only. For the Non-EDI option any modification in Shipping/Product details the user will go to Add Repository to Shipping Bill under Administration option)

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Glossary of Screens used for the purpose of Repository

 

EDI Shipping Bill screen

 

EDISHB.JPG

 

 

Non-EDI Shipping Bill screen

 

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     Shipping Bill Screen for EDI and Non EDI Mode (Explained)

 

Field Name

Description

Users action for EDI mode

Users action for Non EDI Mode

Remarks

Shipping Bill No.

Shipping Bill Number

Fetched from data received from Customs

Applicant will enter the Shipping Bill Number

Shipping Bill Number  should be same as in Shipping Bill

Shipping Bill Date

It is a shipping bill date

-do-

Exporter enters the Shipping Bill date from the SB document

Date should be  entered correctly in dd.mm.yyyy format

 

EDI Shipping Bill(Y/N)

If the shipping bill is EDI, then Y will appear in the textbox and if Non EDI, then N will appear

-do-

System will display N by default

Will display (Y/N) based on whether the Shipping Bill EDI and non-EDI

Attach BRC

Exporter can attach eBRC through this option

System will attach EDI BRC automatically if available

System will attach EDI BRC automatically if available

Please look at “How To?” above

Port of Export

List of Port Codes as classified by customs

-do-

Exporter will select the Port of export from the dropdown list

Port of Export should be same as in Shipping Bill

Shipping Bill Export Date

Date of Export as mentioned in the SB document

-do-

Applicant will enter the shipping Bill export date

Date should be  in  dd.mm.yyyy Format

LET Export Date

Date when the actual export starts.

-do-

-do-

Date Format: dd.mm.yyyy

 

FOB in Rs.

It is FOB value in Indian Rupees

-do-

-do-

Port of Export should be same as in Shipping Bill

Multiplication Factor

This is the factor by which FOB at the item level will be multiplied by to arrive at Net FOB on which further calculations will take place for granting benefit

-do-

-do-

Multiplication Factor(M.F) = (BRC Realized FOB in Rs) / (SHB FOB in Rs)  Capped to 1.00

Value of Multiplication factor will always be in the range of 0.00 to 1.00.

M.F. will be rounded off to three decimal places.

Custom File number

It is the File number provided by the customs for transmitting the EDI Shipping Bills

-do-

It will remain blank and disabled

Valid in case of the EDI Shipping bills

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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EDI BRC Screen

BRC

 

Non-EDI BRC Screen

BRC non edi


e-BRC Screen for EDI and Non EDI Mode (Explained)

 

Field Name

Description

Users action for EDI mode

Users action for Non EDI Mode

Remarks

SHB Number

Shipping Bill Number

Fetched from data received from Customs

Displayed from SB data already entered by exporter in SB screen

 Non-Editable

 

SHB Date

Shipping bill date available in the SB document

-do-

-do-

Non Editable

Port of Export

Displays the Port Code as given in the SB document

-do-

-do-

Non-Editable

 

BRC Number

BRC number is the number issued by the banks

-do-

Applicant will enter his BRC number

Format to be of length 20 characters:

 Bank IFSC Code (11 character) + 9 digit running sequence number.

 

BRC Date

Date as per BRC

-do-

Applicant will enter his BRC Date

1.Date should be  entered correctly in dd.mm.yyyy format

2.It should not be greater than or equal to the Current Date

Realization Date

Date of realization of actual export

-do-

Applicant will enter his Realization  Date from the document

1.Date Format :dd.mm.yyyy

2.It should not be greater than or equal to the Current date

It should not be greater than or equal to BRC Date

Realized value FC

Realized value for BRC

-do-

Applicant will enter his BRC value Realized

Realized value of BRC

Freight

Freight value (FC)

-do-

Applicant will enter  his amount of freight (FC)

Enter the Freight value correctly

Insurance

Insurance in (FC)

-do-

Applicant will enter value of Insurance (FC)

Enter the value of Insurance correctly

Commission

Commission for an item on the net value of exports (FC)

-do-

Applicant will enter the commission (FC)

Commission will be calculated automatically for the items to be exported as per the given formula 

FOB Net of Commission 

Total of FOB in FC

-do-

Will be calculated by the system

Calculated by the system

Net Fob=(Freight + Insurance+ commission)-(Realized value FC)

Non- Editable

Net FOB in Rs.

Total of FOB in Rs.

-do-

-do-

Net FOB in Rs is equivalent of  FC based on the Exchange Rate

Non- Editable

Foreign Currency Code

Foreign Currency Code (FCC) in which SB FOB in FC is mentioned

-do-

Applicant selects the Foreign Currency Code

Value should be same as in SB document

Exchange Rate

It is exchange rate of unit foreign currency equivalent of Indian Rs in a particular period

-do-

System will automatically display the Exchange Rate for the selected Foreign Currency(FC)

Auto-Generated

Non-Editable

Bank File Number(for e-BRC)

File number given by a bank for the e-BRC

-do-

Remains disabled

22 character File Number as given by banks

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EDI Product/Item Detail Screen

 

 

Non-EDI Product/Item Detail Screen

 

 

    Product Details Screen for EDI and Non EDI Mode (Explained)

 

Field Name

Description

Users action for EDI mode

Users action for Non EDI Mode

Remarks

Shipping Bill No.

Shipping Bill Number

Fetched from data received from Customs

Displayed from SB data already entered by exporter in SB screen

Non-Editable

 

Invoice Number

Invoice number of the item

-do-

Exporter enters the invoice number from the physical document

Should be exactly as in SB document

 

Invoice Serial number

It is the serial number of the invoice number.

-do-

-do-

-do-

Scheme Name

It is the dropdown list of various categories of licensing schemes for which shipping bill benefits are allowed

-do-

-do-

In case of non-EDI SB this information should be entered very utmost care. Wrong selection on category may render the SB ineligible for certain schemes.  Also it should conform to the category mentioned in SB document.

Item Serial number

It is the serial number of the export product Items  (FOR DES/EPCG)

-do-

Applicant will enter the  Item Serial number from SB document.

This information is very important and wrong entry may make the SB unusable for EODC purposed

Product Group

Items of export based on product group code

-do-

Applicant will select the Product group code from the dropdown list.

-do-

Third party IEC

It is IEC of an exporter on whose behalf this export has been done

-do-

Applicant can enter his Third Party IEC.

This information is very important and wrong entry may make the SB unusable for by third party for any claim.

ITCHS

Indian Trade Classification Harmonized System for item exported

-do-

Applicant can enter his ITCHS code based on the scheme if available.

Wrong ITC(HS) code may lead to denial of benefits under certain schemes

File Number

DGFT File No issued by DGFT RA

-do-

Applicant enters this detail manually

Applicable only to DES and EPCG schemes. Wrong File Nos may disallow certain items for EODC purposes.

License Number

License No of DES/EPCG

-do-

Applicant enters this detail manually

Applicable only to DES and EPCG schemes. Wrong  License No  may disallow certain items for EODC purposes

Item Description

Description of item of export.

-do- 

Applicant will have to enter the description for the item

Maximum length 120 letters, Should match the description on SB

Technical Description

Technical specification of item of export.

-do-

Applicant may enter the technical description for the item.

It is an optional field.

Maximum length 1000 letters, Should match the description on SB.

Quantity

Quantity of export for a particular item

-do-  

Applicant will enter the  quantity of Item exported 

Quantity should be same as in SB document

Unit of Measurement

(UOM)

Unit of Measurement for quantity exported

-do-

Applicant will select the UOM

UOM should be same as

 

SB document

Item FOB in Rs.

Shipping Bill FOB value in Indian Rupees

-do-

Applicant will enter shipping bill  FOB in Rs.

Value should be same as in SB document

Item FOB in FC

It is the Shipping Bill FOB value in Foreign Currency.

-do-

Applicant will enter shipping bill FOB in FC.

-do-

Foreign Currency Code

Foreign Currency Code (FCC) in which SB FOB in FC is mentioned

-do-

Applicant selects the Foreign Currency Code

-do-

FOB Realized

Realized FOB value in Rs.

-do-

Automatically calculated

Formula for calculating FOB Realized is

(Item FOB in FC)*(Multiplication Factor)

Apportioned Commission

Commission will be automatically calculated

-do-

-do-

Non-Editable

FOB including Commission

Total  FOB

-do-

-do-

Total of the FOB Realized and the apportioned commission

 


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9.  How to utilize a Shipping Bill from Repository in Chapter 3 Incentive?

New Chapter 3 Incentive Scheme Dialog (SCR001)

You have to add your shipping bill into the repository by going to the Administration option and then,

(a). If the Shipping bill is EDI, follow the steps as in Serial No.2 (explained above under How To?)   

(b). If the Shipping bill is Non-EDI (manual), follow the steps as in Serial No.5 (explained above under How To?)   

SCR001 is the common screen for both EDI and Non-EDI Port. There is an additional button SB Repository Button included in the SCR001.

Initially in the SCR001 screen all buttons except Add, Close and Find remains disabled.

SCR001

0

Please Note: If EDI Port? Check-box option is selected then its EDI port application otherwise it is a Non-EDI application.

User’s Action on selection of EDI and Non-EDI Port in the Chapter 3 Incentive Scheme (SCR001)

S.No.

EDI Port

Non-EDI Port

1

Applicant will click on check box of   EDI Port? option and select the EDI Port from the drop-down list

Applicant need not click on check box of   EDI Port? meaning thereby that it is a non EDI port application

2

Once applicant selects the EDI port of his choice and presses the Add Button then EDI Port? option along with the drop-down Custom Port list will get disabled.

Applicant selects the Non-EDI Port of his choice and presses the Add Button, then drop-down Custom Port list will get disabled.

 

3

 If applicant wants to attach shipping Bills of multiple ports then from SCR001 option he will select other ports and attaches his shipping Bills  for a particular Export Licensing year based on export

In this option port should be same as entered in the SB Repository otherwise user  will delete shipping bills  and make a suitable repository through Shipping Bill Repository

4

The Shipping bills of different  Ports along with the Port code as given in the application will appear  in the Print option

Only single port as per the application/SB Repository will appear in Print option

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Please Note: User should be very careful in selecting the EDI / Non-EDI Port in the Chapter 3 Incentive Master screen.

After the Add Button is pressed, all buttons on the dialog gets enabled except Add Button as appearing in the screen SCR002

SCR002

2

sballIn the Export Licensing year based on Date of Export(as marked in green color) option user selects the date in From date as per the drop down list and  To Date is auto-generated by the system as per the Licensing Year.

sballUser selects the SB Repository Button(as marked in red) when the following screen (SCR003) appears. In the screen users select the port code and clicks the Find Button.

SCR003   

3

sballThe system displays the entire list of shipping bills on the left hand side as per the SB Repository based on the selection criteria.

sballApplicant selects the shipping bills  to right hand side  through arrow button appearing in the middle.

sballUser presses the OK Button on the shipping bill screen simultaneously a message box is popped on the screen stating the required shipping bill attached successfully to the application as appearing in the screen SCR004

sballShipping bills of multiple ports can be selected through this option.

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SCR004

4

sball The required shipping bill gets added to the VFFM Shipping bill Details as appearing    in the following screen (SCR005) is common to EDI and Non-EDI

 VFFM Shipping Bill details (SCR005)

Capture

sballThis screen will display the Total No of SB attached with the application from SCR004

sballIn this screen (SCR005),user can not update/modify any details as all the fields remain disabled.

sballOnly Delete, Close and Product Details Buttons are available in this screen (SCR005).

sballApplicant selects the Shipping Bill details from the list box on the top and presses the Product Details Button corresponding to each shipping bill in order to view his product item details.

sballUser can view his Product Details against the Shipping bill by selecting the Product Details button on the screen when the following screen  SCR006 appears

VFFM Product Detail (SCR006)

Capture1

sballIn the SCR006 only Update , Close and Calculate Buttons are available

sballExporter clicks the Rate Directory and fetches the details against the particular  Item serial No of the scheme  as appearing in the radio Button.

sballSystem automatically displays Item Sl No. , Appendix, ITCHS Code and Country Code/Name (based on scheme).

sballThe system displays the FOB FC (Incl commission), commission % , FC code

sballSystem calculates FOB in Rs and actual entitlement on clicking Calculate/Update Button.

 

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10.  How to utilize a Shipping Bill from Repository in DFIA?

 

Duty Free Import Authorization / EOM

Applicant selects the EOM option after login into the application through ECOM

You have to add your shipping bill into the repository by going to the Administration option and then,

(a). If the Shipping bill is EDI, follow the steps as in Serial No.2(explained above under How To?)

(b). If the Shipping bill is Non-EDI (manual), follow the steps as in Serial No.5 (explained above under How To?)

Please Note:

Once the Repository is created, then it can be utilized for any of the Licensing Schemes.

Incase of DFIA Transferability / EOM, the product detail screen in the repository will appear as follows:

SCR001

 

*      In this screen, the Select Item button becomes enabled if the scheme name belongs to DFIA. Exporter has to enter File No. or License No. and DEPB/Export Item Sl.No.

*      According to the values entered by the exporter SION No., Item Description, Technical Description, FCC and UOM will appear automatically on the screen if data is available.

*      If Exporter will enter only License No. or File No. then exporter will click on Select Item button (marked in red), then following screen will appear:

SCR002

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*      In the above screen, to display the data automatically in the Product Detail Screen, exporter has to select an item from the list on the top and then press Select button, then related data will appear automatically on the Product Detail Screen, if data is available.

In the given screen (SCR003), exporter will click on File menu and then selects the Create button option.

SCR003

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On clicking the Create button option, following screen will appear.

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This is the Master Screen of Export Obligation Monitoring (EOM) System.

SCR004

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*      Initially all buttons except Add and Close Button remains disabled.

 

*      Applicant will enter the following fields:

Ø      Auth. File No.(RLA File No.)

Ø      FOB Authorised Rs, US$, FC

Ø      Actual FOB Rs, US$, FC

Ø      CIF Authorised Rs, US$, FC

Ø      CIF Utilised Rs, US$, FC

(Please Note: FC is for Foreign Currency other than US Dollar)

 

*      Click on Add button.

 

*      After adding the details all buttons except Add Button becomes enable.

 

When the exporter clicks on the Export Authorization Details button on the screen SCR004, following screen SCR005 appears:

SCR005

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*      In the above screen all the fields remain enabled except File Number, Auth. Number which is retrieved from the previous screen.

 

*      The applicant will add the required data and press the Add button. After adding the details exporter can update the details if required, at that time all the buttons except Add button remains enabled.

 

*      In case of multiple Authorization Export Item Details, first click on clear and then press Add button.

 

*      In the screen (SCR004), a new SB Repository button is included. Exporter can add his shipping bills into the repository by clicking on this button.

 

*      User selects the SB Repository Button when the following screen appears. In this screen users select the port code and click the Find Button.

SCR006

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*      The system displays the entire list of shipping bills on the left hand side as per the SB Repository based on the selection criteria.

*      Applicant selects the shipping bills to right hand side through arrow button appearing in the middle.

*      User presses the OK Button on the shipping bill screen simultaneously a message box is popped on the screen stating the required shipping bill attached successfully to the application

From the Master screen SCR004, if the exporter clicks on the Shipping Bill button, following screen SCR007 will appear:

 

SCR007

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*      Initially File No., Shipping Bill, S.B. Date remains disabled.

 

*      If BRC is there against shipping bill then its corresponding BRC No. and BRC Date will get displayed. 

 

*      If an applicant deletes his shipping bill then its corresponding Item details will also get deleted. 

 

*      After deleting the Shipping Bill, it will become available in the repository.

 

(Please Note: In this screen exporter can only view the Shipping Bill details.)

 

From this Shipping Bill Details screen, exporter can click on the Export/supplied Item

Details button, following screen will appear:

 

SCR008

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*      In the above screen exporter can update only Export Prd. Group, SION, ITCHS Code and Remarks.

 

*      Rest of the fields remains disabled.

 

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11. Link already utilized EDI DEPB Shipping Bill to Repository.

 

This option is used to add those shipping bills in repository for which the exporter has already claimed the benefit in DEPB Scheme.

 

Step 1: Go to option Administration of the main menu and then click Link already utilized EDI DEPB Shipping Bill to Repository.

After selecting the above option as marked in red arrow, follow Step 2 to Step 9 as given Q2 (How to add an EDI shipping Bill to Shipping Bill Repository).

 The only noticeable difference in the appearance of the Shipping Bill details screen would be a checkbox wherein DEPB checkbox option will remain checked(as it is already utilized in the DEPB)

 

12. Replace manually entered Shipping Bill with EDI Shipping Bill.

This option is used to add those shipping bills in repository for which the exporter has already entered those Shipping bills manually but the EDI Shipping bills are now available.

 

Step 1: Go to option Administration of the main menu and then click Replace manually entered Shipping Bill with EDI Shipping Bill.

After selecting the above option as marked in red arrow, follow Step 2 to Step 9 as given Q2 (How to add an EDI shipping Bill to Shipping Bill Repository).

 The only noticeable difference in the appearance of the Shipping Bill details screen would be a checkbox wherein checkbox option will remain checked (based on utilization for a  particular scheme)

(Please Note: The system will automatically replace the manually entered Shipping Bill and Product Details with the EDI Shipping Bill and Product Details )

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