Login Dialog

Ecom Reference Number

DEPB-Post Export (Initial Dialog)

DEPB-Post Export Dialog( For EDI Port)

DEPB Post Export Dialog (For EDI Ports and Shipping Bill greater than 01.10.2005)

DEPB Post Export Dialog ( For EDI/Non- EDI Ports and Shipping Bill prior to 01.10.2005)

List of EDI Ports

Customs Button (For Third Party and Shipping Bill greater than 01.10.2005)

Customs Button ( Only For EDI Ports and Shipping Bill greater than 01.10.2005)

Shipping Bill ( For Third Party/EDI Ports and Shipping Bill greater than 01.10.2005)

Shipping Bill ( For EDI/Non- EDI Ports and Shipping Bill prior to 01.10.2005)

Product Details ( For Third Party/EDI Ports and Shipping Bill greater than 01.10.2005)

Product Details ( For EDI/Non-EDI Ports and Shipping Bill prior to 01.10.2005)

Submit Button

Query (Status)

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Select the Ecom Application link on the main page of your web site http://dgft.delhi.nic.in .The Login dialog for the electronic filing of applications will appear as follows:

i)Enter the IEC Number ,Branch Code (if branch code is zero then it is 0 by default and if its one then enter 1) and password as allotted to you.

ii)Click the IEC Based Login Button when the new page with online Electronic Filing of Licensing Applications will appear

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(i)Select the Digital Login Button wherein the Sign Data dialog will appear with Certificate details.

(ii)Certificate View Button at the bottom of the dialog gives the complete details of digital Certificate

When you Click the OK Button the Cryptographic Service Provider dialog will appear. Enter the password of your Private Key as allotted to you under the heading Enter User Pass Phrase:

 After clicking OK Button online Electronic filing of Applications page will appear. Select the link DEPB when the Main Menu will appear with options File, Query and Administration.

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In the File Sub-Menu option select create option.The system will automatically generate the Ecom Reference Number as per the following dialog

Select OK Button when the DEPB -Post Export dialog will appear as follows

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 DEPB-Post Export (Initial Dialog)

 The main dialog of DEPB-Post Export will appear as below

In the above dialog the branch code will be displayed by the side of IEC Number. Enter the branch code and select Find Button when the Address will be automatically displayed.

 Initially all the Buttons on the main dialog will be disabled excepting Add ,Clear and Close Button.

Customs Port of Registration ,Status of the Exporter drop down boxes will remain enabled.

Select the required Customs Port of Registration which contains list of all the EDI/Non-EDI Ports. If the Non-EDI port is selected then a Non-EDI Port check box will pop-up automatically.

Select the Exporter Status from the drop down list in case you are Star House Exporter.

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If you select EDI port from the Custom Port of Registration drop down list then following action will automatically carried out on the main dialog of DEPB Post Export.

 (i)Shipping Bill prior to 01.10.2005 check box will pop-up

 (ii)EDI ,Manual SB(Shipping Bill) and Third Party radio buttons will appear under the red background.

Click Add Button when the message box will appear stating "DEPB-Post Export Added Successfully"

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 DEPB Post Export Dialog ( For EDI Ports and Shipping Bill greater than 01.10.2005)

The DEPB -Post Export dialog with the option of shipping Bills of date greater than 01.10.2005 will appear as follows

 (i) When to select EDI Button

If you have selected EDI port from the Port of Registration drop down list and your Shipping Bills are of date greater than 01.10.2005 then select EDI radio button option.

(ii) When to select Manual SB (Shipping Bill) Button

If you have selected EDI port from the Port of Registration drop down list and your Shipping Bills are greater than 01.10.2005 then select Manual SB radio button option.

 (iii) When to select Third Party

In case DEPB shipment is by a third party (whose details are available in the EDI Shipping Bill) the user will have to select third party radio button option for which the first party IEC is mandatory

(Please Note : If you have selected Non-EDI port and your shipping Bills are prior to 01.10.2005 then Non EDI port check box will only appear with black background.)

 If EDI or Third Party radio button option is selected then click Customs Button to proceed for the automatic addition/selection of Shipping Bills.

Select Shipping Bill Button to view the shipping bill details.

Once if the Add Button is selected the message box stating DEPB-Post Export added successfully will appear.

Press OK Button on the message box when all the buttons on the main dialog will become enabled excepting Add and Clear Button on the DEPB-Post Export dialog.

Enter the details of application fee through Fee Details Button or through EFT Button.

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 DEPB Post Export Dialog ( For EDI/Non- EDI Ports and Shipping Bill prior to 01.10.2005)

Once if the Manual Shipping Bill radio button option is selected then click Shipping Bill Button to manually add the Shipping Bill details.

 Enter the FOB Value and DEPB Claimed in Rs.

Select the exporter status from the drop down list.

Select the Customs Port of Registration and Exporter status from the drop down list .

Payment of Fee can be done by Selecting the Fee Details Button or through EFT Button

Customs Button will remain disabled once if the Shipping Bill Prior to 01.10.2005 check box is selected.

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The following table lists the EDI enabled ports for which the system receives the Shipping Bill online for cases greater than 01.10.2005

(Please Note: In case the Shipping Bill Date is greater than 01.10.2005 and its from EDI enabled port the Shipping Bill details will come online. Select the Customs Button to proceed.)

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Select the Third Party radio button option on the main dialog of DEPB-Post Export .

Click Customs Button on the DEPB Post Export dialog when the following dialog will appear with the heading Select Shipping Bill for third Party.

Enter the IEC Number of the first Party ,Name of the Company (3 letters),Shipping Bill Number and Shipping Bill Date. Select Find Button when the Shipping Bill details for the third party will appear in the List box in the middle.

Click Select Button at the bottom when the Shipping Bill details will be added automatically.

Press Shipping Bill Button on the main dailog of DEPB-Post Export to view your Shipping Bill details.

 Select the Customs Button on the main dialog of DEPB-Post Export.

The Shipping Bill dialog for a particular IEC Number will appear as follows:

Shipping Bill details will be displayed on the left side of the dialog.

You can also get the desired shipping bill if you enter the Shipping Bill No, Port Code and Click Find Button

You can also search for Shipping Bill from the Date of Export (from start to end date).

Select the Shipping Bill from the list box when automatically Complete Display Button will pop-up on the middle of the dialog box.

Click Display Complete Detail Button to view the Shipping bills details.

It will display the Shipping Bill No, Date,Port Code ,Date of Export.

The DEPB Serial No, Export Product Group Code, Total Number of Products and its Item Description. 

Select the shipping bill from the left hand side and click on the Button in the middle of the screen.The shipping bill then comes to the right side list box and will appear in blue color.

 You can select multiple shipping bills and click on Button which will shift all the shipping bills to the right hand side and it will appear in blue color.

Press OK Button when the selected Shipping Bills as on appearing on the right hand side automatically gets added in the system. 

Select the Shipping Bill Button on the main dialog of the DEPB-Post Export to Update.

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Select the Shipping bill Button on the DEPB Post Export Dialog when the following shipping bill details will appear with Update, Delete, Close and Product Details Button.

Enter the BC No and Realization Date.

In the Remarks text box at the bottom the system will display the EDI Shipping Bill by default and its custom file Reference No will appear on the yellow button at the bottom.

 If the BRC is scanned and attached with Digital Signature then enter scanned Digitally Signed BRC attached.

The shipping bill details will appear on the list box on the top.

Select the shipping Bill from the list box on the top and modify the BC Number and Bank Realization date by clicking the Update Button.

 Likewise select the shipping bills from the list box on the top and update the details.

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Select the Shipping Bill Button on the main dialog of DEPB-Post Export.

Enter the Shipping Bill Number, Date, FOB Value in Rs and Let Exp Date which is the date of dispatch of goods from India.

Enter the Bank Credit number along with Bank Realization Date.

Click Add Button to add the shipping bill details which will become disabled once the shipping bill is added.

Select Clear Button if you want to add another Shipping Bill.

You can update the Shipping Bill details by pressing the Update Button.

Likewise you can add multiple Shipping Bills.

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Select the Product Details Button on the Shipping Bill dialog.

It will have only Update and Close Buttons enabled.

The details of the Invoice Numbers against a shipping bill will appear in the list box on the top.

Select the Invoice details from the list box on the top which has DEPB No/Item Name and Item Description.

You can modify the FOB in Foreign Currency or the Entitlement % and the system automatically calculates the DEPB Awarded and Claimed Values when you select Update Button.

(Please Note :If Unit of Measurement (U/M)in the Shipping Bill and Value Cap are different then the Quantity Change has been allowed)

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Select the Product Details Button on the Shipping Bill dialog. The dialog will have all Add, Update, Delete,Copy,Clear Close and Calculate Buttons enabled.

Enter the FOB in FC and select the Foreign Currency Code which will give the rate of Foreign currency equivalent to Indian rupees. The Foreign exchange rate will appear as per the date in the Let Exp Date.

Enter the Qty, DEPB claimed along with Entitlement % and select the Calculate Button at the bottom which will automatically calculates the DEPB Awarded Value.

Select Add Button and the depb product details will be added and shall appear in the list box on the top.

If there is more than one item in a particular invoice click the Clear Button and give the invoice number and its next serial number and add the data. After Clicking the Add Button the List box at the top will display the Invoice Number-Serial Number combination against a particular shipping bill.

Similarly, select the next number from the Shipping bill details dialog and add its Product details.

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Select Attachment of Documents Button on the main dialog of the DEPB-Post Export . On selecting this button following dialog will appear

 Click the Upload Documents Button as on the left side of the above dialog when the Document/File Sign and Upload dialog will appear on a new page.

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Select the Browse Button as on the right hand side

When you click the browse button the Choose dialog will appear as

 Select the required file that you have to attach and press the Open button.

The path of the file will automatically appear as given from your local system in the File text box. Enter the subject name in the subject text box option.

(Please Note :The maximum size of the file to be attached should be note more than 500KB)

Select the Document Sign Button at the bottom of the Document/File Sign and Upload dialog at the when following Sign File dialog will box will appear as follows:

When you Click the OK Button the following dialog with the status will appear as follows. 

In case you want to attach another document click Yes Button and give the path of the file. Likewise repeat the above process for attaching other files.

When you select the Attachment of Documents Button as on the main page of any application the document to be signed appears in the list box below.

Select the file in the list box below at the bottom. Click the Show Button when the file along with Status of Signed By, Certifying Authority, Signed Time and Document Status will appear in the tabular row at the bottom.

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Sample File Attached and Signed (Show Button) 

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This is a very simplified and a fast direct printing option for printing the details of the DEPB Application.

 The user can view the details of the data entry completed so far while feeding the application.

Select the Submit Button on the main dialog of DEPB-Post Export.

Before submitting the application to the desired Office Code. Select the Office code from the drop down list.

Select Yes Button to proceed when the file will appear in a browser on a different page with Sign&Submit and Cancel Button at the bottom.

Select Sign&Submit Button to submit your application when the system will check your private key (in case you are using you digital certificate) and in a new page will appear with Application Submission Status : Successful.

Select Cancel Button if you don't want to submit your application.

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From the Query sub-menu select status option.

After submitting and signing successfully through Status option of the Query you can verify your documents.

Click the desired ecomRef Number/File Number.

Click Attachment Details Button at the bottom. The following digital query dialog with the Document Signing and Verification shall appear

Press Show Button to open the file which displays the Signed By, Certifying Authority , Signed Time and Document Status at the bottom.