GOVERNMENT OF INDIA

MINISTRY OF COMMERCE & INDUSTRY

(DEPARTMENT OF COMMERCE)

DIRECTORATE GENERAL OF FOREIGN TRADE

UDYOG BHAWAN, NEW DELHI

 

No.9/2/2005-Genl./                                                  November 17th, 2006

 

TENDER NOTICE

 

Subject:-AWARD OF CONTRACT FOR PHOTOCOPIER WORK IN    DGFT OFFICE

 

        SEALED QUOTATIONS ARE INVITED FOR AWARD OF CONTRACT FOR PHOTOCOPING WORKS  ON COPY TO COPY BASIS WITH MATERIAL AND MANPOWER IN THIS OFFICE FOR A PERIOD OF ONE YEAR FROM THE DATE OF AWARD OF CONTRACT.  COPY OF TERMS AND CONDITIONS OF THE ABOVE SAID CONTRACT IS ENCLOSED.

 

        THE TENDER ALONGWITH EARNEST MONEY OF Rs.6000/- SHALL BE DEPOSITED WITH UNDERSIGNED(Room No.302) OR WITH SHRI MAHINDER PAL, FTDO (Room No.202) BY 4.30 PM UP TO 8.12.2006.

 

        THIS OFFICE HAS THE RIGHT TO ACCEPT OR REJECT ANY OR ALL THE TENDERS WITHOUT ASSIGNING ANY REASON.

 

 

(KRISHAN KUMAR)

DY.DIRECTOR GENERAL OF FOREIGN TRADE

                                       ROOM No. 302, UDYOG BHAWAN

 

COPY TO:-

 

        EDI SECTION (ALONG WITH FLOPPY) TO PLACE IT ON WEBSITE OF THE OFFICE.

 

9/2/2005-Genl.

DIRECTORATE GENERAL OF FOREIGN TRADE

                        CONTRACT FOR PHOTOCOPYING WORK

TERMS AND CONDITIONS

        Sealed quotations are invited for award of contract for photocopier work in this office. The firm will have to bring at least two Digital Photocopier (Heavy Duty)  machines in good working condition to this office.  For this work, it is clarified, that that cost of paper will be borne by the firm.  The  interested parties may quote their rates of single side and both side copying charges of A-4 size, F-S and A-3 size paper.

 

2.   Quotations should reach the undersigned in a sealed cover along with earnest money of Rs.6,000.00 in the form of Bank Draft drawn in favour of DGFT, New Delhi upto 4.30 P.M. on 8th December, 2006. Quotations should be superscribed as “QUOTATION FOR PHOTOCOPYING WORK” on the top of the cover.

 

3.    Quotations received without bank draft towards the earnest money  will not be considered at all and will be straightway rejected. 

 

4.    Two photocopy machines in good running condition with two experienced operators will have to be provided from 9.30 AM to 6.00PM on all working days within five days from the issue of contract letter and the firm will make arrangements of paper and other consumables in sufficient quantity.

 

5.     Both the machines should remain in operation all the time.  If any defect occurs in these machines, the contractor should get it rectified immediately and in case repair may take time, the machine should be replaced immediately.  In no case, the work of the office should suffer due to the defects in machines.

 

6.                The firms participating in the tender must fulfill the validity criteria laid down in the Value Added Tax Registration.  The documentary proof of registration certificate should be enclosed.  The copy of Service Tax registration should also be enclosed.  The firm shall also indicate their registration number, income tax number.  The tenderers are also required to attach a copy each of vat tax clearance certificates and attested copies of documentary proof(s) in support of the past and present experience  in various government Ministries/Departments/PSUs during the past 3 years.

 

 

7.                The firm submitting quotation must be financially sound and should have achieved a minimum turnover of Rs.15 lakhs during the last three financial years through contracts in the similar field.

 

8.                The space and electricity will be provided by the Department whereas maintenance of equipment to ensure that these are in perfect working conditions will be the responsibility of the firm.

 

                                                  - 2 -

 

9.                The rates quoted by the firm will remain valid for a period of two years.  Initially the contract will be awarded for a period of one year which will be extendable for another year depending on the satisfactory service of the firm.

 

10.           The contractor should furnish security money worth Rs.12000/- (Rs. Twelve thousand only)  in the form of FDR in favour of DGFT, New Delhi with in 15 days from the date of award of the contract which will be returned after satisfactory completion of the contract.  The  security money  should remain valid for a period of sixty days beyond the date of completion of the contract.

 

11.           If the work is found unsatisfactory or if the firm dis-honours the contract, the earnest money may be forfeited and the job may be entrusted to other firm without giving any notice to the contractor.  In this regard the decision of this office will be final and  binding on the contractor.

 

12.    No advance payment will be made in any case and TDS will be deducted as per Rules.

 

13.    Photocopies of the documents, as per the required number will be made out by the operator of the machines, in the presence of staff member/officer of the concerned Section.

 

14.    The requisition for making out photocopy will be provided to the operator duly signed by the officer of the concerned section not below the rank of FTDO.

 

15.    After the copies of the documents are prepared, the concerned staff member/officer will  take both the photocopies of the documents and the original documents with them.

 

16.    The operator will not leak information contained in the letters and documents given to them for making copies.

 

17.           The firm will prefer the bills for payment of the photocopier work along with requisition received from the section in the prescribed format on monthly basis.  

 

18.    This office has the right to terminate the contract at any time without assigning any reason.

 

 

 

(KRISHAN KUMAR)

DY.DIRECTOR GENERAL OF FOREIGN TRADE

 Room No.302, Udyog Bhawan.